| AAOS Annual Meeting 2027 at a glance | |
|---|---|
| Show | AAOS Annual Meeting 2027 |
| Start date | Wednesday, March 3, 2027 |
| End date | Saturday, March 6, 2027 |
| Exhibit hall | Closes March 5, 2027 |
| Venue | The Venetian Expo (Halls A-B, C, and D) |
| City | Las Vegas, NV |
| Official website | aaos.org |
| Organizer | American Academy of Orthopaedic Surgeons (AAOS) |
A booth built by Methodex for Espen Technology at ACT Expo 2025.
Photo: Methodex
AAOS Annual Meeting 2027 key facts
| 2026 edition | March 2-6, 2026 (exhibits March 3-5), New Orleans, Ernest N. Morial Convention Center |
| Exhibit level (2027) | Level 2 |
| 2027 deadlines | Space balance due November 5, 2026; island floor plans, booth activity requests, and EAC requests due January 21, 2027; multi-level and covered booth floor plans due January 8, 2027 (Clark County Fire Department review); Freeman discount deadline January 28; exhibitor certificate of insurance due February 4 |
| 2027 freight and move-in | Freeman advance warehouse (6675 W Sunset Rd, Las Vegas) receives freight from January 25; hanging signs at the advance warehouse January 28 to February 16; move-in from February 25 (Halls A-B) and February 26 (Hall C) |
| 2027 installation and move-out | Installation underway by 3 p.m. March 2 (otherwise treated as a no-show) and complete by 5 p.m.; dismantle from 3 p.m. March 5; all materials out by 2 p.m. March 7, 2027 |
| Exhibit hall hours (2027) | March 3-4, 9 a.m. to 5 p.m.; March 5, 9 a.m. to 3 p.m. |
| Show size | AAOS 2026: 584 exhibiting companies, 186,200 sq ft total, 6,964 professional medical attendees and 6,456 industry attendees |
| Space price (2027 prospectus) | $40 per net sq ft for linear inline and island space; $42 per net sq ft for a 10×10 linear corner booth; sold in 100 sq ft increments |
| General service contractor (GSC) | Freeman (2027) |
| Linear booth height (2027 show rules) | 10×10, 10×20, and 10×30: 8 ft in the rear half of the booth, 4 ft within 5 ft of the front aisle; no hanging signs or lights |
| Island height (2027 show rules) | 20×20 and up: 25 ft measured from the floor to the top of the hanging sign; lighting and truss can be hung higher if the ceiling area allows, within the booth perimeter. No peninsula or end-cap booths |
| Linear back walls and sides (2027 show rules) | New for 2027: booths with a solid hard back wall leave at least 18 in of clearance along it for utility access. Sides facing a neighboring booth carry no signs, logos, product images, or graphics; exposed sides finished or draped |
| Hanging sign rules (2027 show rules) | Island booths only; 25 ft maximum measured from the floor to the top of the sign, within the booth perimeter; Freeman assembles and installs; exhibitors, display companies, and EACs may supervise but not install; signs over 200 lb, motorized equipment, and truss on a separate rigging labor order form |
| Rigging (Venetian Expo exhibitor guide, undated) | Truss and motors supplied and installed only by Encore; signs hung through the venue’s single-point sign package, up to 300 lb and 16 ft wide (20 ft for circular signs). Confirm who hangs your sign with AAOS and the venue |
| Multi-level and covered booths (2027 show rules) | Covered and multi-level booths: floor plans to the Clark County Fire Department for review by January 8, 2027; multi-level plans stamped by a structural engineer |
| Hall ceiling height (Venetian Expo; building figures) | Halls A-D 32 ft 5 in (Hall D per the Venetian General Contractor & Production Guide, 08/26) |
| EAC policy (2027 show rules) | Allowed; exhibitor designates the EAC in the EAC portal by January 21, 2027; a fee applies per booth or meeting room serviced (confirm the current fee in the EAC registration portal); EAC general liability $1,000,000 per occurrence and $2,000,000 aggregate |
| Flooring (2027) | Exhibit area not carpeted; floor covering mandatory in every booth and must be slip-resistant |
| Booth layout and sound (2027 show rules) | Islands: formal presentation areas at least 5 ft in from the aisles; counters at least 1 ft in from all aisles; all booths: sound 85 dB maximum, measured at the aisle immediately next to the booth, with speakers facing into the booth |
The height, sign, and contractor rules come from the AAOS 2027 exhibit display regulations and prospectus. Ceiling heights are building measurements, not build limits. Confirm the rules in the AAOS exhibitor manual before you design.
Last checked: October 2026
The American Academy of Orthopaedic Surgeons held AAOS 2026 from March 2 to 6 at the Ernest N. Morial Convention Center in New Orleans. AAOS 2027 moves to the Venetian Expo in Las Vegas for March 3 to 6, with exhibits in Halls A-B, C, and D on Level 2. AAOS sells only linear (inline) booths and islands, with no peninsula or end-cap booths. The height rules for an AAOS trade show booth depend on which of the two you book.
AAOS 2027 height limits and hanging signs
Linear booths are sold as 10×10, 10×20, and 10×30 spaces. The 2027 display regulations allow 8 feet in the rear half of a linear booth and 4 feet within 5 feet of the front aisle, so a 10×20 keeps its taller elements toward the back. Hanging signs and lights are not permitted in linear booths. New for 2027, a linear booth with a solid hard back wall must leave at least 18 inches of clearance along that wall for utility access. Any side of a linear booth that faces a neighboring booth cannot carry signs, logos, product images, or graphics, and exposed sides must be finished or draped.
Island booths start at 20×20 and can build to 25 feet, measured from the floor to the top of the hanging sign. Lighting and truss can be hung higher if the ceiling area allows, but they must stay within the booth perimeter. Although Halls A to D have a 32-foot 5-inch ceiling, island designs work to the show limit. Covered and multi-level booths must submit floor plans for Clark County Fire Department review by January 8, 2027, and multi-level plans must be stamped by a structural engineer.
Hanging signs are limited to islands. Under the AAOS rules, Freeman assembles and installs them; exhibitors, display companies, and EACs may supervise but cannot install. Signs over 200 pounds, motorized equipment, and truss go on a separate rigging labor order form. The Venetian’s exhibitor guide, which carries no edition date, says truss and motors are supplied and installed only by Encore and that signs hang through its single-point sign package, limited to 300 pounds and 16 feet wide (20 feet for circular signs). Confirm who hangs your sign with AAOS and the venue.
Attendees include orthopaedic surgeons from specialties such as spine, trauma, and sports medicine, so an island can group products by specialty, with open space for demonstrations and surgeon meetings. Formal presentation areas must sit at least 5 feet in from the aisles, and counters at least 1 foot in.
Flooring, sound, and contractors
The 2027 exhibit area is not carpeted, and floor covering is mandatory in every booth and must be slip-resistant. Sound is capped at 85 decibels, measured at the aisle immediately next to the booth, and speakers must face into the booth.
Freeman is the general service contractor (GSC) for AAOS 2027. Full-time employees with company ID can handle installation and dismantle (I&D) of your displays. Installation, touch-up, dismantling, and repair by anyone else fall under the jurisdiction of Teamsters Local 631.
If you hire an exhibitor-appointed contractor (EAC), designate it in the EAC portal by January 21, 2027, the same day island floor plans are due. EAC registration requires a fee per booth or meeting room serviced, so confirm the current fee in the official EAC registration portal. For all exhibitors, installation must be underway by 3 p.m. on March 2, 2027, or the booth is treated as a no-show. All installation work must be complete by 5 p.m.
For Las Vegas shows, Methodex provides booth design, rentals, and installation from its North Las Vegas warehouse. To plan your AAOS trade show display for the Venetian Expo, request your AAOS booth quote. For linear spaces, read our inline booth guide, and compare flooring options for an uncarpeted hall.
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