Groundwater Week 2026 Booth Height, Hanging Sign, and Bulk Space Rules

A booth built by Methodex for Tonelli Group at IBIE 2025.

Photo: Methodex

Groundwater Week key facts

The height and sign limits come from the Groundwater Week 2026 exhibiting terms and conditions; the heavy equipment exception comes from the 2026 Exhibitor FAQs. Ceiling heights are building measurements, not build limits. Confirm the rules in the Groundwater Week exhibitor manual before you design.

Last checked: October 2026

Groundwater Week 2026 is scheduled for December 8 to 10 at the Las Vegas Convention Center (LVCC), with the exhibit hall open December 9 and 10. The National Ground Water Association (NGWA) co-locates the 2026 show with the Irrigation Association’s Irrigation Show. The 2026 exhibiting terms limit displays to 8 feet in every Groundwater Week trade show booth space, including islands and bulk space. The 2026 FAQ allows an exception for heavy equipment in a bulk space, such as a drill rig: it may exceed the island booth height restrictions if it is displayed in operating mode, with its names and logos as sold.

The 8-foot limit, signs, and sound

Displays up to 8 feet meet both the 2026 terms and the island guidelines linked from the 2026 FAQ, so confirm any island taller than 8 feet with NGWA before you design. Display fixtures more than 4 feet high must stay in the part of the booth at least 5 feet from the aisle line, and back walls can extend no more than 5 feet from the rear of the booth. For drilling, pump, and water system products, that means low counters and product displays along the aisle, with taller graphics toward the back. A standard booth includes an 8-foot pipe-and-drape back wall, 3-foot draped side rails, and an ID sign, while installation and dismantle (I&D) labor is purchased separately.

For signs suspended above island and bulk spaces, the 2026 terms set the top of the sign no higher than 22 feet from the floor and the bottom no lower than 12 feet. The terms do not address signs over other booth types, so confirm with NGWA before planning one.

Displays can’t interfere with the sightlines of adjacent and neighboring booths. Presentation sound must stay low enough not to interfere with other exhibitors, and the 2026 terms prohibit music. Visible raw wood or cardboard must be painted or covered, the side frames of pop-up displays must be covered with drape, all materials must be fireproofed and meet fire department regulations, and decorative paper is not permitted.

Bulk space for rigs and equipment

Bulk space is set aside for large, oversized, or unusually heavy equipment, such as drilling rigs and construction vehicles. It comes in sizes from 20×20 to 20×120 and requires special material handling. Bulk space and rig move-in is scheduled for December 6 and 7, with each exhibitor assigned a move-in period based on its location in the hall, ahead of general move-in on December 8 and 9. Bulk exhibitors are typically responsible for rigging, forklifts, cranes, and other specialized move-in and move-out services. The terms require a protective covering wherever equipment could leak oil onto the floor, and carts and hand trucks are not allowed on carpet. Once a rig is parked in its assigned position, its manufacturer may not start it or use its hydraulics, gasoline vehicles may not run during show hours, and the rig manufacturer pays for floor damage from excessive oil leaks. Shipments that arrive at separate times are each assessed the minimum charge.

Insurance and move-out

Exhibitors must carry general liability coverage of at least $1,000,000 per occurrence and $2,000,000 aggregate, naming NGWA and the LVCC as additional insureds. The policy must be in force for the lease dates, December 7 to 12, 2026. Move-out is scheduled for December 10 from 3 to 9 p.m. and December 11 from 7 a.m. to noon.

Methodex designs, rents, and installs trade show booths in Las Vegas, with a warehouse in North Las Vegas. Start a Groundwater Week booth quote. For displays that fit the height limit, see our modular display systems and our booth design best practices.